When your planning an event, the food is vital to making it successful. There are several things to consider to make sure people not only enjoy the food, but also don’t have a hard time when its time to eat. Obviously you could hire an Atlanta catering company to cater the event, but for those who want to do it themselves consider the following.
The Table Settings
As a caterer, it’s vital that you have all the necessary table settings. The checklist considers both decorative and functional elements. With the right tools and equipment, the event will look stunning and guests will have all they need to eat. Here’s a breakdown of the most important table settings to have on your checklist for an event.
Fabric or paper napkins
Salt and pepper shakers
Equipment for Serving
Unless the event is going to be buffet-style, a good set of serving equipment is essential. The right gear makes it easy distributing food and drinks to the guests of the event. Try to achieve a balance of classy looking and sturdy items for best results.
Bus bins – the plastic tubs that hold dirty dishes and food after people have finished eating. Get several of these.
Serving trays – Trays are necessary for serving all the food, unless the event is to be buffet style.
Water pitchers- Try for durable pitchers that look nice as well. Have enough to keep at least half the servers stocked during the event, because refilling water is a major component of any event.
Equipment for a Buffet
If the event is to be buffet-style, you’ll have a different catering event checklist to consider. It will include all the items to set up, operate and remove a buffet quickly.
Here’s a standard catering buffet checklist.
Tongs – For salads or other difficult to scoop items.
Chafing dishes – To keep food warm throughout the event
Fuel – To power the chafing dishes
Matches or lighter – To start the dish heaters
Plates – Go with sturdy and uniform plates
Serving baskets – To hold fruit, bread and other objects
Rolled silverware – Packed into neat bundles for easy grabbing or passing out
Cutting boards – Used for cutting meats
Cutting knives – To slice up meat
Cutting boards – To hold meats for slicing
Dish cloths – To wipe up inevitable spills
This banquet setup checklist covers all of the most common items required during buffet-style events, but it’s a good idea to think of more specific needs and add them on as well. Try and build up the list entirely before the big day of the event so you’ll be prepared.
Beverage Bar Checklist
A coffee or beverage station is an efficient way to handle drinks for an event, but it must be stocked properly. Here’s a simple catering kitchen equipment list for a beverage bar.
Glasses – For water and soft drinks
Pitchers – Filled with water and ice
Ice tubs – To hold canned soda or other drinks in containers
Baskets – To hold teas, hot cocoas, sugar and creamer packs
Garbage can – To hold all the wrappers and other drink garbage
Napkins – For spills or to wrap around hot drinks
By following this food and beverage checklist, your team will have everything needed to keep guests from being thirsty.
Preparing for Off-Site Catering
A good catering equipment checklist is even more important when completing an off-sites project. There are less supplies available, and failure to bring the right items could ruin an event. Look over this catering set up checklist closely before each major event just to be sure.
Aluminum foil – To cover and protect food items during transportation.
Hand sanitizer – For keeping hands clean throughout
Garbage bags- To keep dirty napkins and rags in
Insulated containers – Keep food hot or cold by keeping it insulated during transit.
Water jugs – For when no water is available on site
Disposable food containers – For storing all the food for the event
Additional bus tubs – To hold all the dirty dishes to be washed late
If your thinking to yourself, wow that’s a lot of things to do…well yes it is. These are just small quick checklists for general events. More specific events require even more planning to have everything go according to planned. Dogwood Catering has been one of the premier caterers in Atlanta, & we can handle all of your catering needs. Contact us & tell us about your event to get started.